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Penn Clubs: Activites Fair Officer Guide

Table of Contents
Are you registered for the fair? If you are looking for instructions on how to sign up for the activities fair, please go to your club's homepage and you should be prompted at the top.
Are you a fair participant? This guide is meant for club officers to prepare for the activities fair. If you are looking for instructions on how to participate in the fair, click here.

Hi there! 🎉

Welcome to Penn Clubs, the University of Pennsylvania's official registry for student organizations on campus. The purpose of this guide is to walk you through the many different features that Penn Clubs can offer that will make your experience recruiting new members as easy as possible.

Club officers will not be able to access the list of students that have bookmarked their club. Bookmarks are intended for personal use only. If you would like a student to send you their contact information, ensure that they subscribe to your club instead of bookmarking it.

📎 Recruitment Resources

Tired of creating a Google Form to track all interested members? Now, students can click the "Subscribe" bell button on your club's page to immediately be added to your club's own interest list without spending the time to fill out a form. By hitting the "Subscribe" bell button, interested members will have their name and email added to your interest list. You will receive the following information about each subscriber:

  • Name
  • Email
  • Graduation Year
  • School(s)
  • Major(s)

Subscribe Button

To access this interest list, simply navigate to "Manage Club" once again, then to the "Recruitment" tab. You will see a table of members who have subscribed to your club. You can scroll to the bottom to download an Excel file of all these members' names, emails, and more self-reported information.

Interest List

❓Club Q&A

To allow interested students to ask questions about your club at any time, we also have an FAQ section on each club's page. When students post a question, all club officers will receive an email notification that a question has been asked.

Club FAQ

To answer the questions, navigate once again to the "Manage Club", and then to the "Questions" tab, where you can see all questions asked and answer or delete them. You can also choose to hide or show a question on your club's profile once it has been answered.

Answering Questions for Clubs

👩‍👧‍👦 Managing Members

As you can tell, there is a lot of responsibility for club owners already. To help lessen the load, you can invite other officers of your club to join your club's profile. Click the "Manage Club" button once again, and then navigate to the "Membership" tab. By entering email addresses (separated by commas or newlines) you can send invites to all the officers of your club by clicking the "Officer" status under Permissions. You can do the same with non-officer members, but leaving their status as "Member". Only Officers and Owners of a club have access to the Manage Club button.

Managing Club Members

⚙️ Settings

We encourage clubs to keep their club pages as up-to-date as possible with descriptions, members, social media links, events, and more! Check out our ranking algorithm here to discover ways to boost your club and events to the top of Penn Clubs, simply by providing more information on your club for prospective members.

If you have any questions, please don't hesitate to reach out to contact@pennclubs.com.

📝 Feedback

We're always looking for ways to improve our products. If you have any feedback, whether it be bugs, improvements, new features, or anything else, please let us know by filling out our feedback form!